Exhibit & Advertise at iWBC
Choose your option below and submit the form.
Package Deal
Exhibit & Advertise at IWBC
Discount:
Exhibit & Inside Cover Ad: 25% Discount
Exhibit & Full Page Ad: 20% Discount
Exhibit & Any Other Ad: %10 Discount
Package Deal Form
Exhibit
Exhibit Only at the Conference
Exhibitor Form
Advertise
Advertise Only in the Conference Program
Advertisement Form
Guidelines and Further Information
ADVERTISING SUBMISSION GUIDELINES
Deadlines for Advertising/Exhibitor contract, payment, artwork:
Space reserved (contract) and payment made by March 1, 2022
Electronic ad files due by March 15, 2022 (see Digital Requirements below)
Exhibitor Fee includes:
- Exhibitor Table(s)
- Up to Four Exhibitor Badges
- Invitation to the reception following the opening concert
- Admittance to all conference events including evening concerts
- Listing of company as “Exhibitor” in conference program
Ad Sizes:
- Full page (no bleed): 7.5” x 10”
- Full page (bleed): live area: 7.5” x 10, trim: 8.5” x 11”, bleed: 8.625” x 11.25”
- Half page: 7.5” x 4.875”
- Quarter page: 3.625” x 4.875”
- Eighth page (horizontal): 3.625” x 2.3125”
Digital Requirements:
Acceptable file formats:
– High-resolution PDF or PNG file, with all fonts embedded, 300 dpi, press optimized
– Illustrator eps file, with all fonts converted to outline, embedded art at 300 dpi at 100%
– Photoshop tiff file, with layers flattened, 300 dpi at 100%
Color: CMYK for inside front cover, inside back cover, or back cover; black for interior pages
Please upload art files HERE.
IWBC reserves the right to reject ads deemed not suitable for publication. Ads provided that do not meet the specifications in this document will be altered to fit those specifications and may incur an additional charge.
Contracts (due March 1, 2022):
–The contract can be submitted online
–If you need to submit your contract via mail or cannot pay using PayPal, contact Lauren Rudzinskas at generalmanager@myiwbc.org
–If you have any questions or require more information, please send us an email: info@myiwbc.org
Exhibitor Information
Exhibit Schedule
May 25: Setup 1pm-6pm CT
May 26-27: 9am-1pm, 2-5pm CT
May 28: 9am-1pm, Teardown 1pm-5pm CT
Move-In
Loading Dock Information:
- Dock A is narrow and sometimes trucks can’t fit. Dock B is more accessible, but it isn’t a “dock” – you just drive straight up to the doors and walk in.
- Both entrances (dock A and B) have fixed mullions (the vertical bar between a set of double doors). There is electric wiring attached so we cannot remove the mullion, so the widest we can open the any door is a single doors’ width.
- Click here for a map with more information: UNT Loading Dock map
Costs
Base Cost: $250, includes one 3×6 table and two exhibitor registration badges (granting full access to all conference events)
Additional Tables: $75 each
Additional Exhibitor Badges: $50 each
Deadline
Contract must be submitted to IWBC by March 15, 2022, see options for sending and payment information below.
General Information
IWBC Provides competition winners with gift cards to use exclusively at the exhibits during our conference. These are hundreds of dollars and are awarded to each winner which guarantees sales to exhibitors.
- Exhibitor spaces are close together, located in the same UNT venues as conference activities.
- Loud Room and Quiet Room options available
- Tables and chairs are provided for you, table coverings are not.
- All sales subject to all applicable local sales tax, Texas state sales tax rate is 6.25%
Delivery
- The MAILING ADDRESS for UNT’s College of Music is:
c/o Stacie Mickens
1155 Union Circle #311367
Denton, TX 76203-5017 - The SHIPPING ADDRESS for any large deliveries (like a load of instruments) should be the physical address of the music building. Anyone shipping something large to us should use this, and include special instructions to the delivery people to call our local team (we will provide the number when asked) if there is a problem!
c/o Jordan Batson
415 Avenue C
Denton, TX 76201
Mailed/Delivered items will be stored in secured rooms.
Advertiser Information
Deadlines for Advertising contract, payment, artwork
Space reserved, contract received, and payment made by March 1, 2022
Electronic ad files due by March 15, 2022 (see Digital Requirements below)
Program Advertisement Sizes
- Full page (no bleed): 7.5” x 10”
- Full page (bleed) live area: 7.5” x 10”, trim: 8.5” x 11”, bleed 8.625” x 11.25”
- Half page: 7.5”x 4.875”
- Quarter page: 3.625” x 4.875”
- 1/8th page (horizontal): 3.625” x 2.3125”
Program Ad prices
Location/Size | Full Color | Black and White |
Outside Back Cover: | No longer available | NA |
Inside Front Cover: | $600.00 | NA |
Inside Back Cover: | $600.00 | NA |
Full Page | $450.00 | $350.00 |
1/2 Page | $250.00 | $200.00 |
1/4 Page – Vertical | $175.00 | $125.00 |
1/8 Page – Horizontal | $100.00 | $75.00 |
Digital Requirements
Acceptable file formats:
- High-resolution PNG or PDF file, with all fonts embedded, 300 dpi, press optimized
- Illustrator eps file, with all fonts converted to outline, embedded art at 300 dpi at 100%
- Photoshop tiff file, with layers flattened, 300 dpi at 100%
Color: CMYK for inside front cover, inside back cover, or back cover; black for interior pages
Please email art files to: generalmanager@laurenr15.sg-host.com and include your contact information or click here to submit online
IWBC reserves the right to reject ads deemed not suitable for publication. Ads provided that do not meet the specifications in this document will be altered to fit those specifications and may incur an additional charge.
Companies seeking a package deal should submit both contracts, payment can be made as one total, or separate.
Contract & Payment Info
Contracts
Contracts and payment information can be found here
The contract can be submitted online: www.myiwbc.org/exhibit
Payment Methods
You will receive an email from us to determine a payment plan that works with your company once you submit the following form on our website (typical payment methods include a Paypal invoice or address to mail a check) : www.myiwbc.org/exhibit
If you prefer to submit a printed contract, you may include credit or debit card information on the contract when mailing or a check. Download the Contract: Exhibitor Contract 2022. All mailed contracts should be sent to the address below.
Sharon Huff
108 Cheltenham Dr
Normal, IL 61761 USA
Advertisers need to request ad size choice on the Advertiser Contract.
Exhibitors who need more than one table should request this on the Exhibitor Contract.
