hostapplication | International Women's Brass Conference

IWBC Host Application & information

Thank you for your interest in hosting an IWBC Conference! This page contains the application form in addition to more information about venue requirements. If you have any questions or are interested in being considered for a year other than the current opening, please feel free to reach out to us anytime: info@myiwbc.org

Venue Requirements

Performance Spaces

1 concert hall with capacity of at least 750 (typically used for featured evening concerts)
2 concert halls/spaces, each with a capacity of at least 250 to hold
Lectures/presentations/recitals (must have pianos available and audio/visual equipment as well).

Rehearsal, Competition, and Exhibit Spaces

2 rehearsal spaces to accommodate rehearsals of the larger ensembles (Monarch, Athena, jazz group, community groups – sometimes in use at the same time).
10 spaces with pianos for competitions – all running simultaneously – these do not need to be performance halls.
Large space (equivalent to roughly 5 classrooms) to host exhibitors – a combination of classrooms and hallway space is acceptable – best if the exhibitor space is located in the same building as the bulk of events.

Housing

200 dorm rooms available during and leading up to the conference – these may be in multiple buildings.
A hotel within a 10 minute drive

Other Considerations

Handicap accessibility for all performance venues.
Parking capacity within range of conference spaces for approximately 250 cars.
Availability to host event ranging from mid-May to mid-June, preferably the Monday-Saturday preceding Memorial Day.
Located not more than an hour from a major airport.

Host Application

Thank you for your interest in hosting the International Women’s Brass Conference. Our conferences are typically held biannually. If you have questions or concerns about any of the application material, please contact our Committee Co-Chairs:

Amy Cherry – amy@cherrybrass.com

Jan Duga – jzduga@verizon.net

To download a word document containing the application, CLICK HERE.

Institution

Host(s) Name

Host Position/Title

Phone

Have you attended an IWBC Conference in the past?

Has your institution hosted a similar conference in the past? Please provide details. Was external or governmental support received for this conference?

Please list proposed dates

Alternate Dates

Describe your facilities, including performance and rehearsal spaces. Please address venue capacity and any regulations that we should be aware of.

Please provide a proposal which details the requirements for the use of space at your institution. Include costs, (fees or rental charges), what could be provided in kind, is it under a union contract?

IWBC includes a large exhibitor element that necessitates extra setup and teardown time, the selling of musical instruments, sheet music, and accessories, the arrival of exhibitor shipments ahead of the conference (requiring secure storage), available exhibitor 6-8’ tables and chairs, and guaranteed security. Please address the following: Would there be a fee for table rental? Is there a loading dock nearby? Can you confirm your institution permits such exhibitors to sell merchandise and whether it charges any associated fees? Please describe your potential exhibitor space and how your institution meets these needs.

Is there a campus parking fee for IWBC participants? If so, please indicate details. What is the proximity of parking to the conference site?

Describe the accommodations available at your institution in detail, including dorms, local hotels, food options, and potential large banquet settings. Include price ranges and distance from main conference venue.

Travel distance/time from your institution to nearest major airport?

What are the usual weather conditions for the projected time of the Conference?

Describe the transportation options from the local airport to your institution.

Please include information on services your campus/department might be able to provide: (university vans for local transportation, printing facilities, storage/check room or lockers for individual instruments).

Please comment on staff available to assist: (secretarial, concert hall technicians, recording technicians, accompanists, local percussionists and jazz musicians, professional photographer, on-site IT A/V personnel, how many A/V staff would be available during the event).

Please note availability of the following equipment: (50-75 music stands and chairs, percussion equipment, pianos for concerts and competitions, piano tuner, organ, audio/visual systems, 6-8’ tables for registration, hand truck, lectern(s)). Please address costs associated with piano tuning.

Is it permissible to sell single event tickets to the public? If so, what percentage of the profits would the International Women’s Brass Conference receive from the single event ticket sales?

2. Does the conference venue have a good community connection from which to glean volunteers (eg local adult organizations, music ensembles)?

Please upload a list of off site restaurants and a map showing their proximity to the conference location

Please upload a map of your campus

Please Upload a diagram of the stages in your performance facilities

IWBC Host Application & information

Venue Requirements

Host Application

IWBC

Conference

Competitions

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